VAT Compliance Statement

This VAT Compliance Statement outlines how EcoSync Media Ltd meets its legal and operational responsibilities under the UK VAT regime. We ensure all activities related to VAT are performed in full compliance with HMRC regulations, in line with the Value Added Tax Act 1994, the HMRC VAT Notices, and all applicable amendments under UK GDPR and Brexit transitions.

1. Company VAT Information

Business Name: EcoSync Media Ltd
Company Number: [Insert Company Number]
VAT Registration Number: [Insert VAT Number]
Registered Address: [Insert Registered Office Address]
Country of Registration: United Kingdom

2. VAT Registration Threshold

As per current HMRC guidance, businesses must register for VAT once their taxable turnover exceeds the threshold (currently £90,000). EcoSync Media Ltd actively monitors turnover to ensure timely registration and reporting obligations are met.

3. Charging VAT on Goods & Services

We charge VAT at the prevailing rate (standard, reduced, or zero) depending on the nature of the goods or services supplied. Our digital and eco-focused services are considered taxable unless a specific exemption applies.

• Standard Rate: 20%
• Reduced Rate (e.g. energy-saving materials): 5%
• Zero Rate (e.g. certain publications): 0%

All customer invoices clearly indicate VAT details, amounts, and rates applied.

4. VAT Returns and Deadlines

VAT returns are submitted quarterly via HMRC’s online VAT service using MTD-compatible software. Each return includes:

• Total sales and purchases (including zero-rated)
• VAT due on sales
• VAT reclaimable on purchases
• Adjustments and corrections (if applicable)

Returns are submitted within one month and seven days after the end of the VAT period, and all payments are made electronically.

5. VAT Invoicing and Documentation

EcoSync Media Ltd issues compliant VAT invoices for all B2B transactions and upon request for B2C customers. Invoices include:

• Invoice number and date
• Customer and supplier VAT details
• Detailed description of services or goods
• Net amount, VAT rate, and total VAT charged

6. Digital Record Keeping & MTD

In accordance with HMRC’s Making Tax Digital (MTD) initiative, we:

• Maintain digital records of VAT transactions
• Use MTD-compliant software to generate VAT returns
• Ensure seamless submission to HMRC

7. VAT on International Transactions

EcoSync Media Ltd works with clients and suppliers outside the UK and ensures correct treatment of cross-border transactions:

• EU B2B services follow the reverse charge mechanism
• Exports to non-UK countries are zero-rated where eligible
• Digital services comply with VAT OSS or non-Union rules

8. Exemptions and Special Schemes

Where applicable, we follow HMRC guidelines on VAT exemptions for certain educational, financial, or charitable services. At present, EcoSync Media Ltd does not operate under any special VAT schemes (e.g. Flat Rate, Margin Scheme).

9. VAT Audits & Compliance Assurance

We are committed to transparency and cooperate fully with HMRC for any audits or enquiries. Internal audits are conducted periodically to verify VAT treatment, documentation, and record integrity.

10. Staff Training and Responsibilities

Our finance and operations teams receive ongoing training in VAT compliance to ensure current knowledge of laws, digital tools, and sector-specific applications. All relevant staff are aware of their duties in ensuring VAT accuracy.

11. Contact for VAT Queries

For VAT-related queries, to request a VAT invoice, or to report discrepancies, please contact our finance team:

EcoSync Media Ltd
Email: nadine@ecosyncmedia.live
Phone: 07456385971